AGENDA
REGULAR MEETING
COMMERCE BOARD OF EDUCATION
JANUARY 9, 2012
6:30 P.M.
BOARD OF EDUCATION BUILDING
217 COMMERCE STREET
COMMERCE, OKLAHOMA

Note: The board may discuss, make motions, vote to approve, vote to not approve, vote to table, or decide not to discuss any item on the agenda.

1. Call to order and roll‐call recording of members present and absent.

2. Invocation

3. Recognition of guests

4. Public communications, if any.

5. Consent Agenda:

All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

a. Minutes of the December 12, 2011, regular board meeting.
b. Approval of the monthly financial report of activity funds.
c. Approval of the monthly treasurer's report.
d. Approval of the list of General Fund encumbrances for December payroll.
e. Approval of the list of General Fund warrants for December payroll ($440,859.66).
f. Approval of the list of General Fund encumbrances for December‐January.
g. Approval of the list of General Fund warrants for December‐January bills.
h. Approval of the list of Cooperative Fund warrants for December payroll ($757.38).
i. Approval of the list of Building Fund warrants for December‐January bills.
j. Approval of the list of Child Nutrition Fund encumbrances for December payroll.
k. Approval of the list of Child Nutrition Fund warrants for December payroll ($20,707.55).
l. Approval of the list of Child Nutrition Fund encumbrances for December‐January.
m. Approval of the list of Child Nutrition Fund warrants for December‐January bills.
n. Approval of the additional list of substitute teachers for SY 2011‐2012.
o. Approval of the additional list of fundraisers for SY 2011‐2012.

6. Written communications

7. Administration Reports:

a. Superintendent’s Report

i. Mickey Mantle Statue Park Progress Report

b. Elementary Principal's Report
c. Middle School Principal's Report
d. High School Principal's Report
e. Athletic Director’s Report

8. Vote to approve or not approve resolution designating the Superintendent of Schools as the authorized representative of this school district for the purpose of completing and signing insurance applications, uninsured motorist election / rejection forms, submitting proof of loss forms and generally dealing with any and all insurance carriers providing insurance coverage to this school district.

9. Vote to approve or not approve one or more board member(s) and/or staff to attend any/all of the following OSSBA Workshops, Conferences, and/or Webinars:

a. Teacher and Leader Effectiveness Evaluation System – New State Department of Education Regulations Webinar, which will be held Tuesday, January 10, 2012.
b. Activity Funds Webinar, which will be held Wednesday, February 8, 2012.
c. School Law & Leadership Institute, which will be held Friday, February 10, 2012 at the Tulsa Technology Center Riverside Campus in Tulsa.
d. School Records and Legal Issues Workshops, which will be held Friday, February 17, 2012 at the Southern Oklahoma Technology Center in Ardmore and at the High Plains Technology Center in Woodward, Tuesday, February 21, 2012 at the Tulsa Technology Center Riverside Campus in Tulsa, and/or Friday, February 24, 2012 at the OSSBA Offices in Oklahoma City.
e. Employment Law – OKC Workshop, which will be held Friday, March 2, 2012 at the Moore Norman Technology Center – South Penn Campus in Oklahoma City.
f. Common Core Standards Webinar, which will be held Wednesday, March 14, 2012.
g. Spring Mini Conference – OKC, which will be held Saturday, March 31, 2012 at the Moore Norman Technology Center – South Penn Campus in Oklahoma City.
h. Unemployment Compensation Webinar, which will be held Wednesday, April 11, 2012.
i. Special Education Law Workshop, which will be held Monday, April 30, 2012 at the Oklahoma Historical Center in Oklahoma City.
j. New School Board Member Workshop, which will be held Friday‐Saturday, May 4‐5, 2012 at the Metro Technology Center in Oklahoma City.
k. School Board Ethics Webinar, which will be held Wednesday, May 9, 2012.
l. New Laws 2012 Webinar, which will be held Wednesday, June 13, 2012.

10. Discussion and possible action to approve or not approve Commerce Public Schools’ Transition Plan to the Common Core State Standards.

11. Vote to close the Class of 2011 Activity Fund subaccount and transfer the balance to the General Fund Activity Fund subaccount.

12. Proposed executive session to discuss:

a. the reemployment status of the superintendent so that the board can return to open session and vote to reemploy the superintendent or vote to find that reasons may exist for the nonreemployment of the superintendent. 25 O.S. § 307(B)(1).
b. employing, hiring, appointing, promoting, demoting, disciplining, or receiving the resignation of an employee, with no resulting vote to be made. 25 O.S. § (307)(B)(1).

13. Vote to convene or not convene in executive session.

14. Board president to announce end of executive session and the board’s return to open session.

15. Executive Session Minutes Compliance Announcement.

16. Vote to reemploy the superintendent or vote to find that reasons may exist not to reemploy the superintendent.

17. New Business. "New Business", as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.

18. Vote to adjourn or not adjourn.

This agenda was posted on the inside of the front door (visible from outside the building) of the Board of Education building at 2:30 p.m. on the 6th day of January, 2012, and notice of this regular meeting was given to the Ottawa County Clerk prior to December 15, 2011.

Jim Haynes
Superintendent of Schools